FI- Incoming Bank Entry

Executed by

Accounts Executive - Receivable

Processes triggered from

1. Student Admission - New Student Admission "(Variant)", Existing Student "(Variant)"
2. Student Transfer
3. Other Sales

Navigation

Navigation 1 : Home > Accounting Module > Select Payment Entry > Click on New Payment Entry

Navigation 2 : Home > Go to Accounting Module > Select Receivables > Go to Payment Entry > Click on New Payment Entry

Steps

1. Navigate to the Bank Entry section.

2. Create a New Bank Entry.

3. Select the Payment Type as Receive, and enter/verify the following payment details:

   • Mode of Payment (e.g., Bank Transfer, Cheque, etc.)
   • Party Type (Customer/Student)
   • Party Name
   • Company Bank Account (mandatory)
   • Reference Details (e.g., Sales Invoice, Bank Account, Amount, Date)

4. In the Account tab, verify:
   • Account Paid From (Customer's Bank Account)
   • Account Paid To (Organization’s Bank Account)

5. Ensure the Paid Amount is entered correctly and matches the incoming payment.

6. Fetching Outstanding Invoices
   • Use the Get Outstanding Invoices button to auto-fetch linked Sales Invoices.
   • Allows allocating one payment against multiple invoices.
   • Enter the Paid Amount, select relevant invoices, and adjust allocations in the Allocated field if needed.

7. Add any additional details such as applicable Taxes or Deductions if required.

8. Transaction ID details are mandatory, including:

   • Cheque/Reference No
   • Cheque/Reference Date

   In the More Information section:

   • Verify Status, Letter Head, Print Heading
   • Update Custom Remarks if necessary

9. Ensure all fields are accurate and complete.

10. Save and Submit the Bank Entry to generate the corresponding journal entry reflecting the bank receipt.